Responsibilities and Accountability
• Handle all secretarial tasks.
• Answer & screen phone calls.
• Manage administrative functions.
• Order and maintain stationery and other office supplies.
• File documents.
Diary management:
• Coordinate the scheduling and arrangements for meetings.
• Manage the booking of conference rooms and facilities.
• Receive visitors and official guests.
• Take minutes and distribute.
Correspondence:
• Manage and coordinate all company documentation.
• Do routine correspondence and submit completed correspondence for signatures.
• Prepare correspondence from verbal instructions.
• Maintain external correspondence and inter-departmental communication between the Chairmans office and departments, and ensure that instructions are followed.
Travel arrangements:
• Handle all travel arrangements including ticket, hotel bookings and car rental for the Chairman.
Reporting:
• Compile daily, monthly and annual reports.
Competencies
• Interact professionally, discretely, and confidentially.
• Excellent interpersonal skills.
• Strong administrative and organizing skills.
• Decision making.
Experience and minimum requirements
• Must have previous experience in meeting minutes and record keeping for
Board meetings and General Assemblies.
• A good command of the English language (written and verbal).
• An excellent command of the Arabic language (written and verbal).
• Excellent computer skills: well versed in all MS Office standard office
computer software packages.
• Ability to type 40 wpm with 85% accuracy.
Arabian Gulf Road, before LeMeridien Kuwait Hotel
Email :
info@aamalholding.com
